Monthly update

Canuto and Pabla Family Reunion 2010
Meeting Minutes
April 07, 2010
Opening:
The regular meeting of the Canuto and Pabla Family Reunion 2010 was called to order at 6:10 pm on April 07, 2010 in Carlsbad Library annex by Nick Salcido.
Present: Cindy Salcido, Cecilia Salcido, Bess Rusk, Gloria Lopez, Santos Ontiveros, Mary Ann Martinez, Canuto Salcido, Anita Salcido, Xavier Salcido Steven Schroeder, Paula Schroeder, and Nick Salcido

A. Approval of Agenda
The agenda was unanimously approved as distributed.
B. Approval of Minutes
The minutes of the previous meeting were unanimously approved as distributed.
C. Open Issues
• Clarification of committees: Meetings will devote 15 minutes at start of meeting to hear reports from committees. This is in place of each committee having a break out session due to family members belonging to more than one committee.
• Nick informed committee that deposit for Powerhouse was paid and that the road/area near the Powerhouse will be blocked off @ 2pm.
D. New Business
• Activity Committee:
o Gloria Lopez- will have a sign-up sheet at registration for activities
o Activity suggestions included; Bean Bag Toss, Tug of War, Egg Toss/Relay Race, horseshoes
o Xavier suggested jumpers/ will get prices
o Nick suggested bringing in a TV to put inside the Powerhouse to offer a respite from the heat.
o Volleyball Tournaments will be set up as brackets
• Finance Committee:
o Cecilia Salcido- Balance as of 4/7/2010 $1215.00
o Deposits $680.00
o Fees collected on 4/7/2010 $290.00
o Breakdown of Attendees
 Paid Adults 56
 Paid Children 05
 Free Children 05
o Deadline for payment is 4/31/2010
• Miscellaneous:
o T-Shirts
 Deadline for Orders June 25th , 2010
 Deadline for Pick-up July 1st, 2010
 Use order form as provided by Printon
 One family member is designated to be the contact person for family t-shirt ( will be invoiced under that members name)
o Dance:
o Music /DJ
o Food:
 Mary Molinar will purchase and store items as needed
 Joe Salcido, Jr. is in charge of cooking
o Rentals
 National Guard $ 250.00 deposit (pd by Nick Salcido)
 Powerhouse $ 100.00 deposit (pd by Nick Salcido)
o Registration Collection:
 One family member is designated to collect monies from family members
• Canuto Salcido-Gloria Lopez
• Jose Salcido- Santos Ontiveros
• Josie Ledesma- Bess Rusk
• Pete Salcido- Paula Schroeder
• Nick Salcido-Nick Salcido
• Other s yet to be named
• Future Meetings
o Beginning in May, meetings will be increased to two per month

E. Agenda for Next Meeting
A. Family History Committee
a. Pictures
i. Scan/reprint
ii. Create a CD for souvenir
b. Family lineage
i. From each family to be combined and connected to main family
ii. Build and maintain a database
c. Memorial
i. Names and dates of deceased family members
d. Cemetery locations
i. Names and locations of gravesites
e. PowerPoint presentation
B. Finance report
C. Miscellaneous: to be determined
Adjournment:
Meeting was adjourned at 7:25 pm by Nick Salcido. The next general meeting will be at 6:00pm on May 5th in Annex.
Minutes submitted by: Bess Rusk
Approved by: Nick Salcido

Update

SUMMARY REPORT:

The Carlsbad Host Committee held a regular reunion meeting on Wednesday, March 03, 2010 at the Carlsbad Library Annex.
1. Chairperson Nick Salcido called the meeting to order at 6:15 PM.
2. Roll call: Steven Schroeder, Paula Schroeder, Rudy Ledesma, Cindy Salcido, Cecilia Salcido, Valentin Barrera, Bess Rusk, Jose Salcido, Alejandra Salcido, Christy Salcido, Leroy Reinhart, Gloria Lopez, Rick Lopez, Joe Salcido Jr., Xavier Salcido and Nick Salcido
3. REPORTS
A. From the committees:
• Finance committee; Cecilia Salcido has received some registration fees from family members from Lea County and local families. The balance in our bank account is now $845.00
• Chairperson; Nick Salcido recommends that the first 45 minutes, 6Pm to 6:45PM be set aside for committee meetings. General business will begin at 6:45PM. So beginning with the April 7th meeting, chairman recommends to arrive at 5:45PM and the meeting will be begin at 6PM sharp.
4. General Business
A. Topics of Discussion:
• Rental of the facilities: The locations for the Dinner are the National Guard Building and the picnic at the Powerhouse Building.
• Cost per Person: Again, Cost will be $20 per adults and $10.00 per child for two meals; Saturday’s dinner and Sunday’s picnic.
• Update on T-Shirts. Print-On Shop is now accepting orders. If you need a copy of the order form, let me know and I will email one to you. Remember to mention Canuto & Pabla Reunion. Print-On 407 West Church Street, Carlsbad, NM 88220, Phone 5755 887-1952
• Deadline. Has been moved to April 31, 2010. Emails and letters will be sent to family members thru March.
• Food and Supplies: Mary Salcido Molinar will buy the supplies thru her restaurant's discount account.
• Chairman Salcido has assigned a family member from each local family to act as a liaison to continue to contact their respective family to complete the registration form and collect the fees. Nick is asking for liaison volunteers from the out town members to work with their respective families.
• Bess Rusk and Nick Salcido are working on Saturday Dinner Program, as soon as it is finalized, a copy will be emailed to family members.
• Next meeting April 7, 2010 at 5:45PM Carlsbad Library Annex.

Chairperson Salcido closed the meeting at 8:00PM

MEETING SUMMARY REPORT

MEETING SUMMARY REPORT:
The Carlsbad Host Committee held a regular reunion meeting on Wednesday, February 03, 2010 at the Carlsbad Library Annex.

4. General Business
A. Topics of Discussion:
Joe Salcido, co chair of the Food committee and I had a lengthy discussion about the cost of the food and supplies. He came out with some recommendations to make the reunion more affordable especially for the out town family members. And since our goal is to make this reunion with the largest number of family attending and most successful one, I agreed to bring before the committee his recommendations
• Rental of the facilities: Joe recommends the Carlsbad Reunion Host Committee pays for the facilities; which includes building for the Saturday Dinner ($700.00) and Sunday Picnic (150.00). Joe pledges
$200.00 toward the rent and Nick Jr. and his wife, Maria, regrets that they will not be able to attend the reunion, also pledges $ 200. 00. Mary Molinar has already pledged $200.00 Nick Sr. pledges to pay for the rental of the Powerhouse for Sunday’s picnic, $150.00 and the committee after a general vote also agrees to pay the balance of the rental fees.
• Cost per Person: Since the expenses are mainly for the Food and Supplies. Then Mary Salcido Molinar and family, owners of Mi Casita restaurant, has pledge to make and donate all of the ingredients for the asado part of the food menu on Saturday’s dinner.
We figured that about $10.00 per meal for adults (ages 12 and up),
$5.00 per child (ages 11 to 5) and anyone ages 4 and under are free.
Cost will be $20 per adults and $10.00 per child for both days meals; Saturday’s dinner and Sunday’s picnic. As of this meeting we have 105 registered. So hopefully by March we have a more accurate number. And we are estimating high but if the number is smaller, we will adjust the budget. Whatever funds are left we can buy door prizes or put in the pot for the next reunion.
• Update on T-Shirts. Nick visited with employees of Print-On Shop. They are ready to accept orders. A copy of the order form. Will be emailed to you the incoming days. Print-On 407 West Church Street, Carlsbad, NM 88220, Phone 5755 887-1952
• Deadline. Now we have the cost per person, the committee has set the deadline for finalizing the list of family attending the reunion by March 31. Emails and letters will be sent to family members thru February.
• Next meeting March 3, 2010 at 6:00PM Carlsbad Library Annex.