MEETING SUMMARY REPORT

MEETING SUMMARY REPORT:
The Carlsbad Host Committee held a regular reunion meeting on Wednesday, February 03, 2010 at the Carlsbad Library Annex.

4. General Business
A. Topics of Discussion:
Joe Salcido, co chair of the Food committee and I had a lengthy discussion about the cost of the food and supplies. He came out with some recommendations to make the reunion more affordable especially for the out town family members. And since our goal is to make this reunion with the largest number of family attending and most successful one, I agreed to bring before the committee his recommendations
• Rental of the facilities: Joe recommends the Carlsbad Reunion Host Committee pays for the facilities; which includes building for the Saturday Dinner ($700.00) and Sunday Picnic (150.00). Joe pledges
$200.00 toward the rent and Nick Jr. and his wife, Maria, regrets that they will not be able to attend the reunion, also pledges $ 200. 00. Mary Molinar has already pledged $200.00 Nick Sr. pledges to pay for the rental of the Powerhouse for Sunday’s picnic, $150.00 and the committee after a general vote also agrees to pay the balance of the rental fees.
• Cost per Person: Since the expenses are mainly for the Food and Supplies. Then Mary Salcido Molinar and family, owners of Mi Casita restaurant, has pledge to make and donate all of the ingredients for the asado part of the food menu on Saturday’s dinner.
We figured that about $10.00 per meal for adults (ages 12 and up),
$5.00 per child (ages 11 to 5) and anyone ages 4 and under are free.
Cost will be $20 per adults and $10.00 per child for both days meals; Saturday’s dinner and Sunday’s picnic. As of this meeting we have 105 registered. So hopefully by March we have a more accurate number. And we are estimating high but if the number is smaller, we will adjust the budget. Whatever funds are left we can buy door prizes or put in the pot for the next reunion.
• Update on T-Shirts. Nick visited with employees of Print-On Shop. They are ready to accept orders. A copy of the order form. Will be emailed to you the incoming days. Print-On 407 West Church Street, Carlsbad, NM 88220, Phone 5755 887-1952
• Deadline. Now we have the cost per person, the committee has set the deadline for finalizing the list of family attending the reunion by March 31. Emails and letters will be sent to family members thru February.
• Next meeting March 3, 2010 at 6:00PM Carlsbad Library Annex.